TEDME for corporate events
Company events
Whether it's a product relaunch, Christmas party or anniversary - they are all organised with TEDME more interactive.
Why not organise a knowledge game? With TEDME this can even be in two stages - just like you know it from popular TV quiz programmes. In the first round, everyone can take part and the winners from this round are then on stage. TEDME shows which answer your candidate has chosen and also what the audience has answered.
You can also have different teams in your company compete against each other. This creates a playful competition between branches, departments, trainee teams or others. TEDME can display the average result of your teams. This means that everyone can play fairly with and against each other, as the team sizes of your branches or departments no longer play a role.
Works meetings
What are your employees interested in? What topics should definitely be on the table at the next works meeting? Find out with TEDME out. With the Q&A function already introduced, you can collect your employees' topics and have them evaluated. In this way, you can find out where the problems lie before the meeting and present your team with the best possible preparation.
Vote on individual questions at the works meeting with the help of the TEDME-Voting and collect further questions on the content just presented in real time. Introverted employees in particular will appreciate this anonymised form of feedback and the opportunity to contribute their questions. Do you want to know afterwards what the mood of the workforce is like? How good the meeting was or whether there were any unresolved issues? With the TEDME-evaluation, you will learn all this - structured and in real time.
Annual General Meeting
They have recently become possible: purely virtual general meetings. You have probably already realised that you need more than just a mainstream chat or a simple vote. We at TEDME and have therefore developed authenticated voting precisely for these meetings. This is how we support you with your legally compliant virtual general meeting in accordance with the articles of association.
Board elections
This is also part of authenticated voting TEDME. Regardless of whether you want to elect your board of directors live on site at an event or virtually, you are on the safe side with the previously presented voting function especially for online elections.
Meetings
If several people from different departments or with different knowledge come together in meetings, it can quickly become confusing. Which topics are important? How many are even on the table and how do we prioritise the assessments and topics of all stakeholders to form a fair opinion? With a tool like TEDMEwith which you can collect the relevant topics before, during and after the meeting and prioritise them. Of course, only to the extent that it makes sense for your meeting.
More inspiration for corporate events
Whether it's a live event on site, an online event or a hybrid version, e.g. a satellite event, you need interactive elements. These ensure that your attendees stay interested instead of just listening to the presentations and, in the worst case, leaving the room or simply closing the browser tab with a click. But how do you organise such a knowledge quiz? How can you make it exciting? Find out in this blog post.
Why a knowledge quiz adds value to your event
Interaction and networking have been an important part of events of all kinds for several years now. However, since the start of the pandemic, these aspects have become increasingly important and decide whether your participants come back next time or - if they don't decide at all - with what enthusiasm they actually absorb your messages. Frontal is out and variety is welcome. This applies today more than ever.
This is because participants only come to a live event if they can recognise added value compared to pure online participation. Pure knowledge transfer already works perfectly well via webinars and similar formats. That's why your on-site events need real added value, a real difference, compared to the virtual version. This is where networking and interaction come into play. Networking and interaction are intensive experiences, especially at live events, and are relatively easy for you as a planner to implement. If you are now hoping that you only need interactive elements at live events, we have to dash your hopes right away. After all, bored participants will be gone even faster online than at face-to-face events. After all, nobody notices and most people's to-do lists and the numerous distractions in the home office often call out much louder than organisers and planners would like.
With a knowledge quiz, you bring variety to your event and ensure that your participants can get involved. As a result, they will stay longer and remember your event more positively and for longer.
How you can implement a knowledge quiz at your event
Nowadays, you really have many options for realising a knowledge quiz at your event. In particular, we would like to show you the variants that are possible with TEDME.
The game format
Whether it's individual questions one after the other or the popular Jeopardy view with many or just a single area - with TEDME everything is possible. The process of a knowledge quiz is very simple. Just like in the popular TV puzzle show, your participants can choose from which section and for which number of points they want to answer a question.
Once they have clicked on a field, they now have to answer the question correctly. The TEDME system automatically awards the points shown in the selected field for correct answers.
The aim is for each player to collect as many points as possible in a short space of time.
If you click on a question incorrectly (in this case 4,105 metres), you will not receive any points, will be told the answer is green and will also lose valuable playing time.
Multi-player or group duels
You can organise such a knowledge quiz so that everyone plays against everyone else or so that there are groups that compete against each other. In a group game, each group receives its own TEDME pin, i.e. access to a room. Both of these options encourage competition between the participants and it depends on your event as to what works best.
For example, if you are organising an event for your company, you could have different departments or branches compete against each other. This also works perfectly for hybrid satellite events.
Tips for a hybrid satellite event: How to make a hybrid event a real success - with TEDME
But you can also set up and realise such group duels at regular live events where your participants do not know each other beforehand. In this case, for example, people in different conference rooms play against each other.
What further fuels the competition between the groups is the fact that individual players with only a few points will lower the average result of this group. It's like in sport or in professional life - one failure can drag the whole team down.
Knowledge quiz at online, onsite and hybrid events
The really good thing about a digital solution like TEDME is that you can use it to implement a knowledge quiz in all event formats.
At a live event, display the progress bars on the main stage for all participants to see. If several groups are competing against each other, we recommend that you also display the bars of the other groups in all rooms.
This can be realised in the same way for an online event. Simply play the TEDME bars in the different video rooms or on the stages in your broadcasting studio.
If you are organising a hybrid event, we recommend displaying the bars on the stage for the on-site audience and integrating the data for the online audience separately into the streaming image. The latter simply provides better image quality. This way, viewers in offices or home offices can also see the score exactly.
What you need for your knowledge quiz in addition to a good interaction tool
In addition to a good and GDPR-compliant interaction tool such as TEDME, you also need for your knowledge quiz:
- interesting questions for the various subject areas,
- a prize for the winner or the winning team,
- a presentation area on your event website or on the stage to display the progress bars with the scores of the individual teams or players,
- A sufficient number of participants and enough playing time to make the competition fun.
Chatting out of the sewing box - experiences of other organisers
In 2015, we used TEDME to organise a Jeopardy-style knowledge quiz for the first time at a medical congress with 500 doctors in three parallel rooms. We would never have thought that this playful way of engaging the audience would work so well with this target group and in the context of very serious congress topics. Since then, we have been recommending that our planners and organisers incorporate this kind of gamification into their events as a break and to liven things up.
TEDME was also successfully used by the organisers for the break during the 2019 Handball Day. The spectators were able to actively participate in the knowledge quiz and the winner was delighted to receive a fan set. From 2:48" you can see the familiar red and green TEDME bars here, which indicate whether the spectators were correct.
Conclusion
A knowledge quiz loosens up your event, encourages participants to join in and have fun and ensures that they stay longer at your event and remember it more positively. It is ideal for live events on site as well as for online events and can be easily implemented in all formats with TEDME. If you want to make your next event more lively with a knowledge quiz, get in touch with us right away.
Whether you hold your seminars or presentations and training courses on site or in a video session - both can quickly become monotonous for the participants. However, as a presenter, trainer or moderator, it is sometimes very difficult to get the right feedback. Where are the participants right now? Are you overwhelming them or are they already bored? In this article, you will find out exactly how to find out and how to make interactive presentations a success.
1. create presentation slides that are convincing
When it comes to presentation slides, less is always more. Less text and fewer images. But more impressive and coherent images. The following basic rules for presentation rules have proven themselves in practice:
- One thought, one idea or one topic per slide.
- Avoid bulleted lists. Each bullet point has its own slide.
- Use lots of pictures overall. This looks good and helps your memory.
- Font size 36 and larger. Especially participants with small screens at online events or with less good eyesight will thank you.
Practical tip: Can a person who has not heard your presentation still understand all the slides in detail? No? Then it was just right. The slides are just a reminder; they are not a book in which you can read everything.
2. more participants in your presentations and webinars
Are you also responsible for marketing your presentation? Then we have a few tips for you.
If you want to invite more participants with e-mailings, you need to do this:
- an exciting webinar title,
- an intriguing and short subject line for the e-mail,
- a crisp preview text for the e-mail,
- an invitation that reveals what your audience will get out of it,
- and lists these as advantages in short bullet points,
- a clear call to action - a call to action,
- The CTA is placed in the upper third of the email and repeated at the end of the invitation.
With these tips for your email invitations, you can increase your open, click and conversion rates enormously.
An icebreaker for the start - in the Q&A area
If you want to give good interactive presentations, let your participants have their say right at the beginning. Even if it is "only" in writing. Anyone who is only asked for their opinion after four hours of frontal public address has probably already fallen asleep.
An icebreaker question has proven its worth in countless face-to-face workshops and can also be used very well in an online seminar. It is best to ask an open question that everyone in your audience can easily answer and that relates to the content of your webinar or training course. An icebreaker question is particularly good if it is fun or makes the audience smile.
Ask about favourite programmes from the 80s, the funniest experiences with customers, curious event stories - whatever fits. Read out funny answers and comment on them as they come in. This way you also familiarise your webinar participants with the chat or Q&A function of your digital voting tool and encourage them to take action.
Query the mood of your participants - with a word cloud
After the icebreaker question, you may want to know how your participants are feeling at the moment. Or which topics they are particularly interested in or what they expect from the webinar or training course. Word clouds are ideal for such questions in the context of interactive presentations.
If you use TEDME for your seminars and webinars, you can easily create such a word cloud query in the backend. Enter the question here, upload an appealing graphic and decide how many answers a participant should be able to submit. You can have the word clouds created dynamically, i.e. they change in real time and you can set a maximum input time.
As soon as you release this question during the webinar, your participants can type in the terms that are currently on their minds.
Ask your participants about their prior knowledge
Now it's time to delve deeper into the content. So that you know exactly where your participants stand, you can ask specific questions with a single answer or with several possible answers. Single or multiple choice. This also allows you to check in between what the participants have remembered or understood so far. This keeps them engaged and you as a trainer or presenter know exactly how the audience and viewers are doing. This is particularly helpful for online presentations, but also for larger groups at face-to-face events.
A popular question that you can use to test prior knowledge or customise your offer:
How much experience do you have with ... ?
- Beginner
- Advanced
- Professional
Surveys are also suitable for understanding your target group. Good questions to better understand and segment your audience are, for example:
What are your biggest challenges in ... ?
What are your most important use cases for ...?
Interactive presentations - liven things up with a quiz
The longer your lecture or presentation lasts, the more important interactive elements are in between. Why not liven up your presentation with a quiz? This turns monologues into real interactive presentations. Don't be afraid to ask a question that initially confuses the audience or makes them smile. As you know - (almost) anything that enlivens is allowed.
Check the progress of exercises - with the slider
With online events in particular, you hardly know whether the participants are making good progress with the exercises on their screens. Where are they standing right now? Are they just staring at the screen? Or have they already finished? How far have they got with the task? Have they already completed 10, 50 or 90 per cent of the task? The slider with percentage is the perfect choice for this. Use it and let your participants know where they currently stand with just one click. Nobody has to type anything for a long time or think about how best to express their progress. Everyone can drag the slider to exactly where they are. This makes it much easier for you as a trainer or presenter to decide whether you can continue straight away or whether you should wait a little longer.
You could also ask this question spontaneously instead of having to create it beforehand. This is exactly why TEDME has the "Spontaneous enquiry" function.
Instead of using the slider, you could also ask questions during the webinar:
What is the pace of this webinar?
- Much too slow
- A little too slow
- Approximately correct
- A little too fast
- Much too fast
How satisfied were your participants?
Feedback is essential for seminar organisers, trainers and moderators. The faster and better you ask for feedback, the higher the feedback rate. So make it easy for your participants and let them submit their feedback online. You can also use TEDME to create classic feedback forms or determine a Net Promoter Score (NPS).
What exactly is behind the NPS and how you can determine it over time is explained in the article The Net Promoter Score over time - how it works with TEDME before.
More about the Feedback form
Conclusion
Every training course and every webinar should be well prepared and include some interaction. Surveys, icebreaker questions, mood pictures via word clouds and the interactions presented here have numerous advantages. They get your audience to interact, which immediately increases their engagement and makes them more likely to stick around. You'll also gain audience insights that you can use to customise your talk or presentation on the fly - and with ease.
Regardless of whether incidences are skyrocketing or you simply have little lead time for your next general meeting, in this article we will show you how to quickly and legally implement your general meeting online with TEDME - or the online part for your hybrid meeting.
First clarify the organisational aspects of the general meeting
The most important thing comes first: all organisational issues relating to your general meeting. You probably know your articles of association and the regulations for your meeting inside out. Just to be on the safe side, take another look and check whether you have thought of all the formalities.
Especially if you want or need to switch quickly from a physical event to a virtual version, you should definitely clarify whether or how you can
- have to adjust the agenda once again,
- should adjust the original timetable for each agenda item or vote,
- have to send out the invitation again,
- the speakers online,
- weighted votes or voting proxies must be taken into account.
Once you have clarified all this, you can move your virtual general meeting to the Internet in just a few hours - with TEDME.
Upload the list of participants and set up voting questions
It's really quite simple. All we need from you is a list of possible participants and their voting weights. If someone is unable to vote, simply enter a zero in the corresponding table cell of your list.
In addition, we need the questions you wish to vote on, as well as the possible answers and answer options: Are multiple answers permitted? Is only one answer valid?
You can find out more about authenticated participants in the module TEDME Auth.
Remember the Q&A session and participant questions
When moving your meeting online, ask yourself how you want to organise the Q&A session and where the participants' questions should be received and collected. In an already organised event platform or simply via TEDME? In addition to the technical issues, also consider organisational and time-related aspects.
How long should the Q&A session last? How do you want to collect the questions - moderated, anonymous or open for all to see? Anything is possible with TEDME, the important thing is that you decide.
An open submission of questions ensures more participant activity and therefore a more lively meeting. On the other hand, with a moderated session chat or anonymously submitted questions via the TEDME Q&A module, you can better control which content is used during the meeting.
Streaming or a video conference?
You also need an online solution for broadcasting images and sound. A stream is always suitable if you expect many members, want to produce a high-quality broadcast image and are focussing on presentations rather than joint discussions.
If the group is smaller and an exchange with image and sound in both directions is to take place during the entire event, a video conferencing solution is more suitable.
Whatever you choose, you can integrate both in TEDME with just one click.
In both cases, remember to activate the recording or order it from your service provider. This will make it easier for you to take minutes and possibly record individual passages from the meeting for the production of a video trailer for the next general meeting.
The complete general meeting in a single tool
You can either integrate TEDME into your existing event platform or, conversely, integrate other tools, such as the video conferencing solution, into TEDME. Both directions are possible - thanks to iframes and APIs from TEDME.
The IDs of your participants' names are also transferred and nobody has to register twice or download another tool. This is a real plus point for our voting solution, especially at general meetings where elections and voting are involved and you don't want to lose anyone.
Receive a simple briefing
To ensure that you set up your virtual general meeting correctly, we will provide you with a brief, simple introduction to the tool. Alternatively, we can take over the implementation for you - just as you like and need it. Many organisers make use of this service from us, especially for their first event. After that, most of them are able to do it all by themselves, because our tool is really very easy to use.
How quickly your general meeting is online
It depends a little on how advanced your overall planning already is. However, TEDME can be set up very quickly. It can be set up and ready for use in around 48 hours before your event.
Admittedly: That's already pretty tight. If anything changes here or internal questions arise, things can get hectic for you as a planner. It is technically possible from our side. However, we recommend that you allow for a little more time.
All other events are online even faster
Did we just talk about a time buffer? You can reduce this even further at an event without official elections or voting. After all, nobody has to upload or check a correct list of participants and votes.
Conclusion
Do you want or need to get your general meeting online quickly? Either as a purely virtual event or as a hybrid event? With TEDME, you can do this in just a few hours - legally compliant and convenient for your participants. Contact us right away so that we can set up a demo account for you and you can get started as quickly as possible.
